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Author Guidelines

Submission Template:

  • All audits must be submitted within our template. Please download here:

Authors' Declaration and Permission to Publish

All submissions must now include a signed Authors' Declaration form at time of first submission.


 - PLEASE NOTE: you must have permission from your supervising consulant AND your clinical audit department (or equivalent) before submitting your manuscript for publication.

- Please download this form via the link below, then either scan it or photograph it with a good camera phone and upload as a supplementary file at time of submission of your manuscript.

Your lead consultant must be listed as an author and sign the author declaration form.



Types of Submission

Submissions will be considered in the following categories:

·       1 - Audits

  • These may be local, multi-site, national or international audits.
  • For each edition, a small number of high quality key audits will be chosen as lead audits and are discussed in the editorial.
  • These may be on any topic relevant to clinical practice. For detailed information about clinical audits we recommend the NICE Guidelines. 
  • The readership of the journal comprises health professionals across a wide spectrum, including doctors, nurses, nurse practitioners, health assistants and medical  academicians.   


·       2 - Comment and Letters: 

  • People who feel strongly about a particular viewpoint expressed in the OJCA, can send a submission regarding the same, supported by the evidence in favour of their argument.


·       3 - Review:

  • Guidelines are constantly changing in clinical practice, and we shall endeavour to publish reviews of clinical guidelines, authored by some of the most credible people in their respective fields.


aR  4 - Articles and Short Reports:

  • Articles related to Clinical Audit and relevant Short Reports or Micro-audits.


Audit Structure Guide

The best guide to the structure of your report is for you to review the latest PDF articles published in our current edition.


Your Audit Report should have the following structure:

  1. Audit Title (Please avoid starting your title with "Audit of..."
  2. List of Authors, including affiliations
  3. Corresponding Author: include address and email address.
  4. Specify the Lead Consultant and provide their post details
  5. Abstract - divided into sections: Aims, Methods, Results, Conclusions. (Abstract word limit: 300 words)
  6. Introduction
  7. Standards Set for Audit (explicit set of reference standards please)
  8. Methods
  9. Results
  10. Analysis and Discussion
  11. Conclusion
  12. Recommendations
  13. References (Vancouver Style)


Please ensure you complete the metadata in full during article submission.


Style Guide

General submission information

  • Audits should be limited to 2000 words.
  • The title should be succinct, relevant and clear.
  • The text should be in English
  • Only SI units should be used in the submissions.
  • Abstracts must be less than 300 words and must be included.
  • Audits, Reviews or Comments should be submitted electronically, in Microsoft Word format or Rich Text Format.
  • The pages should be numbered consecutively.
  • All illustrations, figures, photographs, tables, boxes etc should be referenced in the text and included in-line within the single document.
  • Submit your document in 12pt text in Arial font. 
  • Headings should be used to divide sections, including within the Abstract.
  • Citations to quoted published work are essential and should follow the Vancouver Style.
  • Acronyms may be used, but with a full expression given initially.
  • A maximum of 5 images may be included.
  • Images must be placed within the manuscript document at the appropriate place relevant to the article. JPG, PNG or GIF formats are preferred.

By submitting, your are confirming that the overseeing Consultant has seen the manuscript and agrees to its submission for publication within the public domain.



Figures / photographs / illustrations

  • Figures, photographs and illustrations should included within the submitted text document. 


Referencing - please use the Vancouver system




Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. You must used our submission template document:

    Please avoid giving your report a title starting 'Audit of...' 

    The submission file is in Microsoft Word format or Rich Text Format (RTF).

  2. You must upload the 'Author Declaration' form as a supplementary file at time of submitting your manuscript. All authors must sign.


  3. ALL AUTHORS must be listed in the metadata during the submission process please, as well as on the manuscript document.
  4. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  5. The Consultant in charge of overseeing this audit must be included in the list of authors. By submitting, you are agreeing that they have reviewed the manuscript and agree to its publication within the public domain. They must also sign the author declaration form (see below). 

    You MUST also have the permission of your clinical audit department, or equivalent, before submitting your manuscript for publication.

    Please ensure the lead consultant is identified to the editorial team by annotating the manuscript document.

  6. Where available, URLs for the references should be provided.
  7. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.

    300 word limit for the abstract. References must be cited in the text at the appropriate place and listed in Vancouver Style please.

    All paragraphs must be justified (align neatly on left and right). 

  8. A maximum of 7 images should be included unless discussed with the editors in advance. 

    Images should usually be included within the document at the appropriate point in the article. JPG, PNG or GIF formats are preferred.

  9. Finally, thank you for your submission.

    Please would you recommend potential reviewers to us: please consider Consultants, Registrars or clinical audit facilitators that you have worked with and found to be dedicated and enthusiastic about assisting and promoting clinical audit.

  10. If you are submitting a RE-AUDIT of an audit previously published in this journal, please make this clear in a statement at the beginning of your audit report document.

Copyright Notice

Authors who publish with this journal agree to the following terms:

  1. Authors retain copyright and grant the journal right of first publication, with the work 6 months after publication simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.


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© 2010 Clinical

The Journal of Clinical Audit Ltd. is a UK registered Company, No. 07316768.